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A company hires an engineer in Poland through an Employer of Record. The EOR runs payroll and the contract. The engineer needs a car. The company has no entity in Poland, the EOR does not lease cars, and a Polish leasing company will not approve a newcomer with no local credit history. The request lands with HR, then with procurement, and nobody has a supplier for it.
ExpatRide receives a growing number of these requests, from EORs and from their clients directly. This article explains how a car lease is set up for an employee hired through an EOR, who is invoiced, and what the client needs to send.
A cash car allowance is the first idea, and it rarely works. The employee still has to get a lease approved, and without local credit history, payslips from a local employer and a local address with some history, the leasing company says no. The allowance is often taxed as salary as well, so the employee receives less than the company pays.
A long-term rental is the second idea. It works on day one, but for a hire that will last two or three years it costs more than a lease and the employee drives whatever the rental branch has on the lot.
A lease in the EOR’s name is the third idea, and most EORs decline it. Holding a vehicle lease for a client is outside what an EOR does, and it puts the EOR’s balance sheet behind a car it does not control.
ExpatRide places the lease with a vetted local leasing partner in the country of hire. Approval is based on the financial standing of the client company, not on a local entity and not on the employee’s credit history. The employee chooses the car with a Personal Car Shopper, who knows the local market, finds the car and the terms, and handles registration, insurance and delivery.
The invoice goes to the EOR or directly to the client company, in the currency you choose, on 30-day payment terms. Which of the two is invoiced is set in the agreement, and both work. The lease term matches the length of the contract, from 12 months.
The program runs in 67 countries. The full list is on the Corporate Billed Car Leasing page, and if the country is not on it, a corporate billed long-term rental is available in 197 countries and territories with the same invoicing.
One request form with the destination country, the start date, the expected length of the contract, the monthly budget or policy tier, and who should be invoiced. ExpatRide comes back with a non-binding quote in one to two business days. The employee’s passport, driver’s license and work permit are collected afterwards, and the process can start before the visa is issued.
EORs refer these requests to ExpatRide rather than declining them. The EOR stays out of the lease, the client gets a supplier that already works with the EOR’s billing, and the employee gets a car in as little as two weeks from signing, depending on the country and the model. If your EOR has a partner directory or a relocation vendor list, ExpatRide can be listed there; write to CARS@ExpatRide.com.
You sign one agreement with ExpatRide that covers all 67 countries, so the next EOR hire in another country does not start a new supplier search. ExpatRide is ISO certified, answers vendor security questionnaires, and has worked with Fortune 500 mobility programs since 2011. The same agreement covers airport transfers, rental cars and chauffeur service for the same employees.
Start with the corporate billed lease request form, or read the Corporate Billed Car Leasing page first.
Related: Corporate Billed Car Leasing, Corporate Billed Lease for Expats and the driving license rules by country.
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