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For HR and global mobility teams moving an employee to the US, procurement and finance teams who want one supplier and one invoice across locations, and EORs or their clients hiring in the US without a US entity.
Approval depends on the financial standing of the head office, not on a local entity, and a non-binding quote takes one to two business days. Lease terms start at 12 months and hybrid and electric cars are quoted through EcoRide.
The company signs one agreement with ExpatRide. No US entity, no co-signing, no security deposit from the employee and no Social Security number or credit score needed for approval. ExpatRide places the lease with a vetted US partner, the assignee chooses the car with a Personal Car Shopper, and the company pays a fixed monthly amount for the length of the assignment.
An employee’s personal use of a vehicle the employer provides, owned or leased, is a taxable fringe benefit added to wages, subject to federal income tax withholding, Social Security and Medicare, and reported on the W-2. Business use is excluded. The IRS allows three ways to value personal use: the annual lease value table based on the car’s fair market value, multiplied by the personal-use share; the cents-per-mile rule at the standard mileage rate, 72.5 cents per mile in 2026, available only when the car’s fair market value is 61,700 dollars or less when first provided; or the commuting rule at 1.50 dollars per one-way trip when commuting is the only personal use and a written policy says so. State income tax and sales tax on lease payments vary by state.
This is general information for 2026. The client’s US payroll provider confirms the treatment; ExpatRide does not give tax advice.
A cash car allowance is wages in full. With a company-provided car only the personal-use share is taxed, the company controls the vehicle and the cost, and the employee is not asked to lease on a credit file that does not exist yet.
“We want to thank you for all the hard work and effort you put into getting our car! This car will help us in discovering all those beautiful spots that await us during our stay in New York.” Salvador, lease customer, New York
“Service was excellent, Nick made for a very smooth process and was there at every step to answer any questions. I was very impressed and will certainly recommend.” Scott, lease customer, Texas
Reach out to our team with basic relocation details: including the destination country, timing, vehicle preferences, and budget. Our team will guide the process from the very first step.
Once the initial questions have been addressed, we will follow up with which documents we will need to proceed. These may include:
As soon as we receive the required documents, it will take us 1-2 business days to send you a non-binding quote.
The time frame for car delivery will depend on the country. However, the faster we receive the required documents and the more flexible you are with the car make/model, the faster you will receive a vehicle.
Each state sets its own rule for how long a new resident may drive on a foreign license, and the clock starts when residency begins, not on arrival: New York and Florida give 30 days, Illinois 30 to 90 days, Massachusetts up to a year. To get the state license the employee shows passport, visa, I-94 and proof of address; some states waive the tests for holders of a valid home license, most require the written and road test. An International Driving Permit only translates the license and does not extend the deadline. See the driving license rules by country before the lease starts.
Passport, home-country driver’s license, the US address once known, the company’s billing details and how the company insures its vehicles. For EOR hires, the EOR’s name and who is invoiced. Send the monthly budget or the policy tier with the request and the Personal Car Shopper quotes within it.
A growing share of US requests comes from EORs and their clients. The client has no US entity, the EOR does not lease cars, and the employee cannot get credit locally. ExpatRide places the lease with its US partner, approval rests on the client’s financial standing, and the invoice goes to the EOR or to the client, as the contract says. Read more in Car Leasing for Employees Hired Through an Employer of Record.
To start, send the lease request. Shorter assignment? See Car Rental. Executive relocation? See VIP Global Mobility.
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